SOUTH RIBBLE ORIENTEERING CLUB CONSTITUTION

NAME The club shall be named the South Ribble Orienteering Club.

OBJECTS The objects of the club shall be to encourage and promote the sport of orienteering and such similar sports as shall be decided by any Annual General Meeting.

AFFILIATION The Club shall be affiliated to the appropriate national and regional governing bodies of the sport of orienteering.

MEMBERSHIP Membership of the club shall be open to all. The club adopts the British Orienteering Federation Equity Policy. This policy is attached to the Club constitution as Appendix 1. The Club adopts the British Orienteering Federation Protection Policy for Young and Vulnerable People. A summary of this policy is attached to the constitution as Appendix 2 and a full copy is held by the Club Welfare Officer.

FEES Membership fees shall be determined at the AGM and will include national and regional affiliations where applicable. The membership year is a calendar year. Membership will cease automatically if subscriptions are not paid by 1st February.

FINANCE The financial year shall run from 1st August to 31st July each year.

Accounts shall be submitted annually at the AGM and at such other times as the committee may decide. Monies received by the treasurer on behalf of the Club shall be held in such a way as determined by the committee and cheques drawn upon the Club shall be endorsed by at least 2 members of the committee. Accounts shall be audited annually. In the event of the Club disbanding assets will be transferred to the regional association. The AGM shall elect an auditor.

COMMITTEE Management of the Club shall be by a committee elected at the AGM consisting of a Chairman, Vice Chairman, General Secretary, Treasurer and such other designated or specialist officers or members as the Club may think necessary up to a maximum of 8. Motions shall be carried by a simple majority and a quorum shall consist of 6 members. The committee shall have the power to co-opt additional or replacement members in order that its duties may be carried out efficiently.

NEWSLETTER EDITOR The newsletter editor shall be elected annually at the AGM.
The newsletter editor is a non- committee post.

ANNUAL GENERAL MEETING. The AGM shall take place within 12 weeks of the end of the  financial year. Amendments to the constitution and items for  inclusion on the Agenda shall be received in writing at least 21 days before the meeting and shall be endorsed by at least 2 members of the Club. Nominations for committee posts will be accepted at the meeting.


SPECIAL GENERAL MEETING A Special General Meeting may be called by the committee or  at the request of 10% of the membership of the Club to be held within 21 days of the request. It shall only discuss the business for which it has been called.

VOTING RIGHTS All members shall be entitled to 1 vote at General Meetings.  No proxy or postal votes will be permitted.

All motions shall be carried by a majority (Chairman to have a casting vote) except those appertaining to the constitution when a two thirds majority of those voting shall prevail.

CLUB COLOURS AND BADGE. The club colours shall be predominantly green.  The Club badge shall be a red rose to represent members from across the county of Lancashire. Club members shall be encouraged to wear the Club colours and badge when competing.

INTERPRETATION Requests for interpretation or decision on any matter not covered in this constitution shall be referred to the committee.

Revised September 2004