The Data Protection Act and SROC

The Data Protection Act 1998 imposes rules and safeguards on those who hold and process personal data, i.e. data relating to living identifiable individuals. Details of usage must be notified to the Data Protection Commissioner, with some exceptions, which include not-for-profit organisations, whose usage is restricted to certain purposes. SROC is exempt form notification but the principles setting out rules and safeguards do apply. In the interests of being fair and open, SROC wishes to inform members of the data held and how it is used.

SROC and its officials may hold some or all of the following data about some or all of its members and others who compete at orienteering events: name, postal and email addresses, phone and fax numbers, year of birth, competition age class, club membership, competition results, offices held, skills and qualifications, courses attended and details of officiating at competitions. Contact data is held for landowners and other organisations with whom we co-operate, their employees and agents. The data may be held in electronic or paper form.

The data may be obtained directly from an individual person or a family member or indirectly form clubs, the British Orienteering Federation or other organisations.

The data is used in organising the sport of orienteering and for social purposes, including, but not limited to, mailing of magazines and other literature, publication of competition results, team selection, coaching, training and appointment of officials.

Data may be distributed in paper or electronic form between members, competitors and orienteering organisations.
Publication of personal data in paper form may occur in membership and contact lists, magazines, competition information and results and other literature.

Publication of publicly accessible web sites may include name, age class and club in competition results. Names, offices and photographs may be published, but addresses, contact numbers and personal background details will be published only with the consent of the person.

The data will not be available for commercial purposes, nor will SROC share information with third parties. 
A statement of policy will be published periodically in SROC's newsletter

Last Updated : 07.01.06