SROC Committee Meeting 4.12.2006 Minutes

Present: Alex Finch, Rowena Browne, Peter Knott, Steve McLean, Dick Collins, Quentin Harding, Martyn Roome, Katrin Harding, Dave Hargreaves, Karen Nash.

1. Apologies: None
2. Matters Arising:

• most actions have been dealt with / in progress
• LSOA score champs – Stanley Park confirmed. Roy McGregor to plan and organize.
• Web- likely in near future to have 4 web masters (Dave plus Jane C, Chris R and John D) they will each deal with certain topics. We need to make sure nothing is missed. Action KN to email agenda and minutes to them and try to note as actions on others to send info to web from any business in meetings.
• Files on areas will slowly build up – add to as we do them. Much of this can be electronic with scanned images.

3. Club Objectives – MR would like this to be a regular item so we can review progress. ( see sheet enclosed) Already:

• newsletter with separate fixtures list – QH still feels a group email to all club on Thurs before an event would be good. Action QH to investigate
• web masters now
• JK/BOC accommodation done
• Ideas from working group on publicity
• Organizers handbook – started
• Si literate people – growing – Roberts,Selby, Anthony, Rosen, Ockenden.
• Volunteer manager- helper list started
• Committee post job specs – Action if not done, do it and email to group to check before next meeting. KN to keep hard and electronic copy once finalized.

4. Fixtures: aim tonight to make sure clear upto end of 2007 summer.

• NY Day – Roomes and S McLean
• Handicap – B Cook, DC will give handicap advice, key from DH to DC to check Action QH aim to book either Victoria Inst or church hall in Caton and tell webmaster.
• National Event – DH concern over size of entries mainly due to parking. Agreed best if no entry to car park filed for single occupant vehicles, a fiver a car (except those with families #2) with park and share based on old road near A580. Will need to advertise this in advance and provide marquee for changing gear of those sharing. Also a pick up point for those wanting a lift back out afterwards.

• District on S Ground QH planner, J Lailey Organiser. Action – need a controller
• Summer series- much debate about format and areas and dates. It will clash with others eg Warrior but is aimed at different people. Agreed 5 events – 2 in Williamson Park, 2 on Beacon Fell and 1 SELOC. Trial newcomers revisiting an area. Action RB, MR ? and DH agree fine detail by email.
• Sat autumn series- RB asked re format – suggested Y, O and score may be best. It may clash with PFO but is aimed at very local and new members/ potential members. Keep it simple but enough manpower to help those needing it. Not sure whether LSOA will link in or whether it will have folded by then. ( no normal colour coded series this autumn)
• TWT – no report yet but we need to decide what next. Action KN – email Sue etc and thank and congratulate. Also ask for very brief report namely on numbers, costs / profit, future timing and areas, volunteers/ planners and organisers. Alex needs to know re Farleton.
• Controllers requests post – Arnside. Needs more than just a cane to check. Also we need more and newer Si boxes Action MR – check on special offer on upgrades and funds from NWOA.

5. Juniors:

• Banner- judges have picked ideas from several of the best designs. Action SM getting info on all existing styles, prices etc. Prizes to be given at Handicap.
• Request for ‘ easy’ night O in local park(s) over the winter. Not just for juniors but it may get people interested in night O and help juniors prepare for PPalmer. Action SW/SM
• Money from NWOA will subsidise PP
• CSCup – need a full team especially older juniors if to be successful. KH suggested writing / email to say they have been selected to run a particular course, hope this means more will run. Perhaps we could provide free? Transport for those not going with their family. KN asked about the likelihood of all relay entries being subsidised as in the past Action MR/DC to consider when new budget is done.
• LYGames – will need lots of volunteers again for selection races and big event. Many should be teachers after Coaching course. Action SM let us know dates asap.
• Chorley World Cup- next July to include O – Steve to let us know more when he can.

6. Club Captain – we agreed our first choice for CSCup is Sail Fell near Keswick.

7. Club Diner – Agreed on Fri 16 March Action SW check out Huntleys for price and menu and see if D Rosen would be speaker.

8. Secretary- new membership is mostly in hand.

• The biggest unknown is still the Local Groups / schools. The best way forward looks like them joining BSOA, with us as a named / linked club. This gives those pupils the right to all events except JK and BOC and the discount doesn’t apply anyway. Action KN /SM to email and resolve this and check if any money from BSOA comes to SROC or whether to receive mail we should also ask them to be Friends of SROC.
• Also SW asked re changes in numbers this might result in Action KN to give her breakdown of membership units asap. KN will also produce a new membership list in the new year.
• Services to Schools Award – should we nominate Chris Sutcliffe Action KN to find out what info they need, may also need to contact MO for facts.
• Club of the Year – as we have now got Club Mark should this be the year we go for it? Action SW/MR? to look into this.

9. Organisers Handbook- QH thanked people for their help so far. He is trying to produce a reference book, task list and eventually local area files too. Also to set standards of what we aim to provide (see sheet) Action All – email QH with ideas, changes etc.

10. AOB – new date for meeting with Chorley 15 Jan at Tickled Trout – Action All email SM can we go or not.

NEXT MEETING – 5 Feb at Roomes